Admin Assistant

  • Part Time
  • Hartlepool
  • Posted 2 days ago
  • Salary: £9.55
  • Reference ID: NDADCLE

We are currently looking for an experienced admin assistant to provide an efficient and effective administrative service to a wide range of customers which includes support to meetings, producing agendas and associated papers and recording and producing of minutes in the Hartlepool area.

The Role:

  • Co-ordination and circulation of internal and external mail services, receiving, sorting, distributing and dispatching mail.
  • Ensure that documents for text processing and reprographics are delivered to the specification and timescales required.
  • Cover Reception, call handling as and when required
  • Enter job cards and audits onto the CFRMIS system within the specified timescales and inputting of information on other databases.
  • When required, provide a support service in the absence of the Executive Assistants.
  • Ensure the mail franking machine is sufficiently stocked.
  • Ensure printers are maintained and supplied with consumables.
  • Provide catering services in line with Health and Safety requirements.
  • Management of office equipment ensuring it is fit for purpose; ensuring regular maintenance checks are implemented.
  • Developing, designing, implementing and maintaining systems which support the effective running of the section
  • Maintaining appropriate levels of supplies, ordering of supplies and completion of an annual stocktake.

The Person:

  • MUST have previous experience in an admin role.
  • MUST be an excellent communicator with good IT skills.
  • MUST be able to provide 3 years’ most recent experience in references.

This is a temporary ongoing post working 15 hours per week until April 2022 with possible extensions to follow.

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